Workplace fundraising policy template

Adapt freely.

Workplace Fundraising Policy

1. Purpose

[Company Name] welcomes and supports employee fundraising for charitable causes. This policy sets out what kinds of fundraising activity we support and how to organise them.

2. Eligible causes

Any UK registered charity, charitable incorporated organisation (CIO), or community amateur sports club (CASC).

3. Workplace events

Bake sales, dress-down days, charity quizzes, raffles, and similar events held at the workplace are encouraged. Please run plans by [HR / office manager] at least [X] days in advance to coordinate scheduling and avoid clashes.

4. Sponsorship

Employees raising money for a personal sponsored challenge (marathon, Three Peaks, cycle ride, head shave, etc.) can request a company match of up to £[Match Cap] from our matched giving budget.

5. Use of company facilities

Meeting rooms, communal kitchens, and internal channels (Slack, intranet) may be used to promote fundraising activity, subject to the same conduct standards as other internal communications.

6. Raffles and lotteries

Small raffles held at the workplace are typically exempt under the Gambling Act 2005 (Workplace Lotteries). Larger raffles may require a licence — please check with [HR] before going ahead.

7. Reporting

Funds raised are reported in the annual community impact report.